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It is a good idea to familiarize yourself with the type of
information companies report each year. Peruse Best Buy’s 2017 annual
report to learn more about Best
Buy. Take note of the company’s balance sheet on
page 53 of the report and the income statement on page 54. These
reports have much more information than the financial statements we
have shown you; however, if you read through them you may notice
some familiar items. Grocery stores of all sizes must purchase product and track
inventory. While the number of entries might differ, the recording
process does not.

• Accountants use special forms called journals to keep track of their business transactions.
• Generally, you incur expenses when you submit the order or are billed by the vendor.
• It’s recorded on financial reporting documents, like balance sheets and income statements.
• Companies must consider the compensation method to record utility expenses.
• If the company purchase finished goods and resell them to the customer, the cost of goods sold refers to the cost of acquiring the goods and sold to customers.

Operating Expense is expenses that require to support the business activities. Most of the operating expenses will be fixed from month to month. They have included salary expenses, depreciation https://online-accounting.net/ expenses, rent, and utility expenses. These are the necessary expenses that require to allow the business to operate properly. A related concept under accrual accounting is prepaid expenses.

Examples of utilities expense debit and credit journal entries

It does not matter whether the utility supplier has sent an invoice to the company or not. If there is an amount that should be charged that is applicable to the previous month, it is charged to the current month. The utilities expense is on the basis of the amount used during an accounting period and can be included as part of the business’s what are the three types of accounts operating expenses in the income statement. These expenses are relevant for running the business and are variable costs that change on the basis of consumption. Depending on the utility bill’s size, a business might maintain separate general ledger accounts for each utility, or combine them into a single utilities expense account.

Utility expense can be accounted for by creating a journal entry that records the total amount of the expense that has been incurred. Once all journal entries have been posted to T-accounts, we can check to make sure the accounting equation remains balanced. A summary showing the T-accounts for Printing Plus is presented in Figure 3.10.

Double Entry Bookkeeping

Usually, businesses (as well as individuals), incur costs when they make use of things like electricity, water, etc., as these items are useful. For instance, a manufacturing firm or a cyber cafe cannot operate without a power supply, or a restaurant owner cannot operate without a water supply. The expenses incurred in order to use these items are tagged utility expenses. For example, in the June 30 adjusting entry, the company ABC needs to make the utilities expense journal entry for the electricity usage during the period of June. However, the company ABC has not received the electricity invoice of June yet.

Cash collect from pass-through expenses does not impact the revenue as we do not provide any service or add value to the customers. Third-party take full responsibility if something goes wrong. Cash paid to the third party is not considered as expenses as well.

Journal Entries for Estimates of Upcoming Expenses

In the last column of the Cash ledger account is the running balance. This shows where the account stands after each transaction, as well as the final balance in the account. How do we know on which side, debit or credit, to input each of these balances? Recall that the general ledger is a record of each account and its balance. Reviewing journal entries individually can be tedious and time consuming.

It only has the electricity invoice of May with the amount of $4,800. In the journal entry, Utility Expense has a debit balance of
$300. This is posted to the Utility Expense T-account on the debit
side. You will notice that the transactions
from January 3 and January 9 are listed already in this T-account.

Journal Entries for Depreciation

But understanding how much you spend is just as important as knowing how much money you make. You have the following transactions the last few days of April.

Accounts Payable has a debit of $3,500 (payment in full for the Jan. 5 purchase). You notice there is already a credit in Accounts Payable, and the new record is placed directly across from the January 5 record. This is posted to the Accounts Receivable T-account on the debit side.

The date of January 3, 2019, is in the far
left column, and a description of the transaction follows in the
next column. Cash had a debit of $20,000 in the journal entry, so
$20,000 is transferred to the general ledger in the debit column. The balance in this account is currently $20,000, because no other
transactions have affected this account yet. When company receives an electric bill, it will record the utility expense on the income statement. The other side will impact the accounts payable which are the amount owed to the supplier.

It brings about a decrease in accounts such as liabilities, equity, and revenue. It brings about a decrease in asset accounts and expense accounts (utilities expense inclusive). The accrual basis and the cash basis of accounting basis will record these utilities differently. With the accrual basis of accounting, the total amount recorded as utilities expense is a reflection of the cost of the actual usage of the utilities during the reporting period.